Halfway there…and funding for the finish!

Contributed by Marla Taylor

I am thrilled to share that we have officially inventoried half of the collection!

As of mid-June, the collections team has inventoried 1,079 artifact drawers – half of the 2,159 that hold our collection.  Those drawers translate to 243,967 individual artifacts that have been counted and rehoused in the process!

A massive “thank you” goes out to all of the staff and volunteers who have contributed to the inventory so far: Rachel Manning, John Bergman-McCool, Emma Cook, Annie Greco, Alex Hagler, Quinn Rosefsky, and dozens of work duty students.

With excitement and deep gratitude, we also announce that funding has been secured to complete the inventory by our target deadline of December 31, 2020.

The Oak River Foundation of Peoria, Illinois has renewed its support for a temporary inventory specialist for another two years.  Our deepest appreciation goes to the Oak River Foundation for its continued generosity and commitment to the Peabody’s goal of improving the intellectual and physical control of the museum’s collections.

But that is not all!

Barbara and Les Callahan have agreed to provide critical funding to extend the appointment of our current inventory specialist – John Bergman-McCool.  Les graduated from Phillips Academy in 1968 and is an active volunteer on campus. Barbara has served on the Peabody Advisory Committee since 2013.  Both have been steadfast advocates and supporters of our mission and we cannot thank them enough for providing this deeply meaningful gift.

We hope these acts will inspire others to support our work to better catalog, document, and make accessible the Peabody’s world-class collections of objects, photographs and archival materials. If you would like information on how you can help, please contact Peabody director Ryan Wheeler at rwheeler@andover.edu or 978 749 4493.

Calling All Volunteers!

Have you ever wondered what it would be like to work in a museum? The Peabody, like many museums, has a small force of volunteers who dedicate a few hours each week to helping our staff further our work. We are currently looking to expand this group of volunteers.

Our volunteers have assisted us with a huge number of projects. We currently have one volunteer who works with our textile collection. In a museum setting, it is very important to protect artifacts from pests that can occasionally work their way into the building. Our textile artifacts are particularly susceptible to the damage from carpet beetle and clothes moth larvae. An infestation of these pests can completely destroy a textile collection without proper intervention and pest management. In order to stay on top of any potential pest problems, one of our volunteers systematically goes through our textiles and inspects them for evidence of damage, insect excrement, and live specimens. This involves vacuuming the textiles, inspecting them, and putting them through a freezing process designed to kill living pests. Once this two week process is completed, the textiles are removed from the freezer, isolated, and then inspected again for any signs of life. Once we are satisfied that pests are not present, the objects are returned to the collections storage space. Our volunteer has done an excellent job with this, and has made significant process on this project.

Our other current volunteer is a P.A. alumnus who works on a wide variety of projects. One of the most important projects is our complete inventory of the collection. We hope to renovate the Peabody in the next few years and before we do that, we need to have a completed inventory of our collections. This involves inventory of our storage drawers and recording information about collections, including objects present, count, geographic origin, and current storage location.  Volunteers can help with this most important project.

In addition to helping out with the inventory, volunteers help out as needed across the Peabody. Other projects include organizing portions of the archives for researchers, pulling out and putting away objects for classes, creating labels for our artifact boxes, and transcribing catalog cards into a digital system. There is never a shortage of work to be done at the Peabody!

If this sounds like an opportunity that you would be interested in, feel free to contact me with for more information at rmanning@andover.edu. I would be glad to speak to anyone about potentially volunteering for us!

Party’s not over – volunteering at the Peabody

Contributed by Quinn Rosefsky ’59

No one invited us to the party but we’ve stayed for over nine years. And the desserts keep getting better. Not that what we do would come under the category of party. What should be obvious to readers of this blog is that I am talking about what it is like to volunteer at the Peabody Institute. First of all, who can volunteer? Being a graduate of Phillips Academy helps in passing the rigorous entrance examination but there are exceptions, such as my wife, Susan, whose qualifications, while many, started with marriage. This automatically reduces the interview process (but does not eliminate the background check.) And what do volunteers do?

Some of you might get the wrong impression that all we do is what the staff shy away from. Far from it. There have been plenty of occasions where it was all we could do to pry staff apart from a project to allow us to either dig into the unknown (such as categorizing about one hundred yards of unclassified photos) or finish it off (such as one hundred yards of labels.)

Of course, I am exaggerating. (No point in frightening you.) I have handled (and often read) documents from the nineteenth and twentieth centuries; paleolithic artifacts from 10,000 B.C.E; ledgers with tens of thousands of entries. I can picture specific bifaces, sherds and feathers.

What my wife, Susan, and I have been doing has varied considerably over the years as staff have come and gone, priorities have shifted, and time frames have expanded. I like to think that volunteering has allowed the Peabody to think in terms of decades, not centuries. This might come as a surprise until you consider that the Peabody is home to somewhere in the vicinity of 600,000 artifacts.

For quite a number of the past nine years, Susan and Leah (another spectacular volunteer) have been inspecting, vacuuming and protecting textiles from Guatemala. Although the end of the project has been in their sights for the past year, Einstein’s theory of special relativity keeps getting in the way (time slowing, distances shortening…easy stuff.) Eager to try my own hand at a multitude of projects, my time has been slowed as well. Despite Einstein’s slowing of time as we operate at the speed of light, sadly, all of us working as an extended family inside the Peabody’s walls have grown somewhat older (but not by much and not at the same rate.)

Most recently, I had the task of filling out labels to put on a few of the 1,500 drawers containing a variety of artifacts. It was a matter of necessity, not just my dexterity and eye coordination. When I completed that task, it was my honor to look for the “absence” of items. It all started with the discovery that an item had been “mislabeled.” That’s akin to looking through a haystack and saying you didn’t find the needle. And winning means you did not find the needle.

Sometimes I write blogs. I’ll stop here because my limit is 500 words. (Only staff can do more!)

Yoda_Quinn
Quinn after volunteering for 9 years