For the past two weeks, the museum staff (and one volunteer — thank you Quinn Rosefsky!) all pitched in to make the archives storage area neater and more manageable. This physical reorganization had been anticipated and discussed since I began my work here in May. At that time, many materials were still in filing cabinets, with boxes piled on top.
Though most of these cabinets and boxes were labeled, the exact nature of the materials and the period of the museum’s history to which they belonged were not necessarily obvious. Related materials could be spread out among different boxes and cabinets without that intellectual integrity being apparent. If a museum staff member was looking for a specific piece of information in the archives, say when a particular exhibit was on display at the museum, it could be challenging to find it!
As I reached the end of my collections survey, I began to understand which materials belonged together as collections. I boxed up several collections that were in filing cabinets, carefully labeling them as discrete groups of material: the Warren K. Moorehead records (1890s-1930s), the Douglas S. Byers and Frederick Johnson records (1920s-1960s), the Richard S. MacNeish records (1950s-1980s), the Tehuacan Archaeological-Botanical Project records (1959-1960s) and the Coxcatlan Project records (1960s-1970s). Other record groups such as the museum’s Education Department files were physically grouped together, and consolidated into fewer boxes. Empty filing cabinets were removed, new shelving was set up and boxes were arranged deliberately on the shelves.
Records that are still being consulted regularly by museum staff such as accession files and site files were left in filing cabinets. Other material, such as the Ayacucho Archaeological-Botanical Project records (1969-1980s), was left in filing cabinets because we don’t have enough shelf space to accommodate more boxes at this time. There are also a few stray boxes that don’t yet have a home. Further tinkering of the space and rehousing of material will likely occur throughout the year. For now, the focus of the archives project will turn to creating inventories for individual collections, so that the material within them is easily findable for museum staff and outside researchers.
The Temporary Archivist position is supported by a generous grant from the Oak River Foundation of Peoria, Ill. to improve the intellectual and physical control of the museum’s collections. We hope this gift will inspire others to support our work to better catalog, document, and make accessible the Peabody’s world-class collections of objects, photographs and archival materials. If you would like information on how you can help please contact Peabody director Ryan Wheeler at firstname.lastname@example.org or 978 749 4493.